{"id":28453,"date":"2025-12-03T15:30:52","date_gmt":"2025-12-03T14:30:52","guid":{"rendered":"https:\/\/ecix.tech\/?p=28453"},"modified":"2025-12-17T15:05:41","modified_gmt":"2025-12-17T14:05:41","slug":"distributed-privacy-governance-in-a-state-agency","status":"publish","type":"post","link":"https:\/\/ecix.tech\/en\/2025\/12\/03\/distributed-privacy-governance-in-a-state-agency\/","title":{"rendered":"Distributed privacy governance in a state agency"},"content":{"rendered":"
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Distributed privacy governance in a state agency<\/h4>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Challenge<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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A state body with a very extensive hierarchical structure<\/b>consisting of thousands of nodes and organisational units<\/b> (central services, territorial delegations, specialised centres, dependent bodies, etc.), needed to effectively manage compliance with personal data protection.

\n\nThe map of responsible and co-responsible for treatment<\/b> was particularly complex and capillarised, with each unit managing its own processing, databases, applications and procedures.

\n\nThe main challenge consisted of:\n\n\n

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  • Implementing a central management model<\/b> privacy policy led from the corporate headquarters.<\/li>\n
  • Maintaining, at the same time, the operational autonomy<\/b> of each unit to manage their processing, contracts, incidents and specific obligations.<\/li>\n
  • Avoiding the dispersion of excels, templates and local tools, guaranteeing homogeneous criteria<\/b> The following are some of the most important aspects of compliance, but are adaptable to the reality of each node of the organisation.<\/li>\n<\/ul><\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    Approach<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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    ECIX Tech implemented the solution ePrivacy<\/b> as a single platform for agency-wide privacy management.\nThe focus was on reconciling central control and local autonomy<\/b>:\n\n

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    1. \n Multi-level governance model<\/b>\n
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      • \n Definition of a role and permissions scheme in ePrivacy adapted to the hierarchical structure:\n
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        • Level central<\/b> (DPD and corporate team), with global vision and supervisory capacity.<\/li>\n
        • Levels intermediary Intermediates<\/b> (directorates general, territorial units) with an aggregated vision of their area.<\/li>\n
        • Level local<\/b> (services, centres, units) with the capacity to manage their own treatment and obligations.<\/li>\n <\/ul>\n <\/li>\n <\/ul>\n <\/li>\n\n
        • \n ePrivacy configuration for individual unit management<\/b>\n
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          • \n Parameterisation of ePrivacy so that each node in the structure could:\n
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            • Maintain its Register of Treatment Activities<\/b>.<\/li>\n
            • Manage their data processors<\/b> and contracts.<\/li>\n
            • Recording and processing incidents and possible security breaches.<\/li>\n
            • Collaborate in impact assessments (IAIAs)<\/b> related to their processes.<\/li>\n <\/ul>\n <\/li>\n
            • \n Use of templates, catalogues and common criteria defined by the corporation, guaranteeing homogeneity of approach<\/b> without limiting the particularities of each unit.\n <\/li>\n <\/ul>\n <\/li>\n\n
            • \n Deployment support<\/b>\n
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              • \n Accompaniment in the implementation and training<\/b> of the network of data controllers and local privacy contacts.\n <\/li>\n
              • \n Continuous support to resolve doubts, adjust workflows and consolidate a stable and sustainable operating model<\/b>.\n <\/li>\n <\/ul>\n <\/li>\n<\/ol>\n<\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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                Results<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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                Thanks to the implementation of ePrivacy<\/b> and the deployment model designed by ECIX Tech, the state agency succeeded:\n\n

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                • To have a centralised and real-time vision<\/b> of the privacy situation in thousands of units, without having to intervene in the day-to-day management of each one.<\/li>\n\n
                • Enable each unit to manage in a way that individualised<\/b> their treatments, contracts and registers, but within a common framework<\/b>with rules and compliance criteria defined at corporate level.<\/li>\n\n
                • Drastically reduce the fragmentation of information and tools<\/b>The new system replaces scattered templates with a single platform that integrates all privacy management.<\/li>\n\n
                • Improve the capacity to respond to audits and requirements of control authorities<\/b>thanks to full traceability and data consolidation in ePrivacy.<\/li>\n
                • To convert the network of data controllers into a coordinated and efficient structure<\/b>where the corporation sets the standard and each unit applies it autonomously, but without losing overall control.<\/li>\n\n<\/ul>\n\n\nIn short, ePrivacy made it possible to transform a highly complex, distributed environment into a governable, measurable and aligned privacy ecosystem<\/b>appropriate to the size and institutional impact of the body.\n\n\n \n\n <\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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                  Learn more about Client Stories<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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                  \n\t\t\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\tSee more\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

                  Gobierno distribuido de la privacidad en un organismo estatal Desafio Un organismo estatal con una estructura jer\u00e1rquica muy extensa, formada por miles de nodos y unidades organizativas (servicios centrales, delegaciones territoriales, centros especializados, organismos dependientes\u2026), necesitaba gestionar de forma eficaz el cumplimiento en materia de protecci\u00f3n de datos personales. El mapa de responsables y corresponsables […]<\/p>","protected":false},"author":2,"featured_media":28756,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"footnotes":""},"categories":[75,1],"tags":[],"class_list":["post-28453","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-eprivacy","category-privacidad"],"yoast_head":"\nGobierno distribuido de la privacidad en un organismo estatal - ECIX TECH<\/title>\n<meta name=\"description\" content=\"ePrivacy permiti\u00f3 transformar un entorno altamente complejo y distribuido en un ecosistema de privacidad gobernable, medible y alineado, adecuado a la dimensi\u00f3n y al impacto institucional del organismo\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ecix.tech\/en\/2025\/12\/03\/distributed-privacy-governance-in-a-state-agency\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Gobierno distribuido de la privacidad en un organismo estatal - 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