{"id":28453,"date":"2025-12-03T15:30:52","date_gmt":"2025-12-03T14:30:52","guid":{"rendered":"https:\/\/ecix.tech\/?p=28453"},"modified":"2026-04-17T11:38:13","modified_gmt":"2026-04-17T10:38:13","slug":"distributed-privacy-governance-in-a-state-agency","status":"publish","type":"post","link":"https:\/\/ecix.tech\/en\/2025\/12\/03\/distributed-privacy-governance-in-a-state-agency\/","title":{"rendered":"Distributed privacy governance in a state agency"},"content":{"rendered":"
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Distributed privacy governance in a state agency<\/h4>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Challenge<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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A state body with a very extensive hierarchical structure<\/b>consisting of thousands of nodes and organisational units<\/b> (central services, territorial delegations, specialised centres, dependent bodies, etc.), needed to effectively manage compliance with personal data protection.

\n\nThe map of responsible and co-responsible for treatment<\/b> was particularly complex and capillarised, with each unit managing its own processing, databases, applications and procedures.

\n\nThe main challenge consisted of:\n\n\n

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  • Implementing a central management model<\/b> privacy policy led from the corporate headquarters.<\/li>\n
  • Maintaining, at the same time, the operational autonomy<\/b> of each unit to manage their processing, contracts, incidents and specific obligations.<\/li>\n
  • Avoiding the dispersion of excels, templates and local tools, guaranteeing homogeneous criteria<\/b> The following are some of the most important aspects of compliance, but are adaptable to the reality of each node of the organisation.<\/li>\n<\/ul><\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    Approach<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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    ECIX Tech implemented the solution ePrivacy<\/b> as a single platform for agency-wide privacy management.\nThe focus was on reconciling central control and local autonomy<\/b>:\n\n

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    1. \n Multi-level governance model<\/b>\n
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      • \n Definition of a role and permissions scheme in ePrivacy adapted to the hierarchical structure:\n
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        • Level central<\/b> (DPD and corporate team), with global vision and supervisory capacity.<\/li>\n
        • Levels intermediary Intermediates<\/b> (directorates general, territorial units) with an aggregated vision of their area.<\/li>\n
        • Level local<\/b> (services, centres, units) with the capacity to manage their own treatment and obligations.<\/li>\n <\/ul>\n <\/li>\n <\/ul>\n <\/li>\n\n
        • \n ePrivacy configuration for individual unit management<\/b>\n
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          • \n Parameterisation of ePrivacy so that each node in the structure could:\n
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            • Maintain its Register of Treatment Activities<\/b>.<\/li>\n
            • Manage their data processors<\/b> and contracts.<\/li>\n
            • Recording and processing incidents and possible security breaches.<\/li>\n
            • Collaborate in impact assessments (IAIAs)<\/b> related to their processes.<\/li>\n <\/ul>\n <\/li>\n
            • \n Use of templates, catalogues and common criteria defined by the corporation, guaranteeing homogeneity of approach<\/b> without limiting the particularities of each unit.\n <\/li>\n <\/ul>\n <\/li>\n\n
            • \n Deployment support<\/b>\n
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              • \n Accompaniment in the implementation and training<\/b> of the network of data controllers and local privacy contacts.\n <\/li>\n
              • \n Continuous support to resolve doubts, adjust workflows and consolidate a stable and sustainable operating model<\/b>.\n <\/li>\n <\/ul>\n <\/li>\n<\/ol>\n<\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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                Results<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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                Thanks to the implementation of ePrivacy<\/b> and the deployment model designed by ECIX Tech, the state agency succeeded:\n\n

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                • To have a centralised and real-time vision<\/b> of the privacy situation in thousands of units, without having to intervene in the day-to-day management of each one.<\/li>\n\n
                • Enable each unit to manage in a way that individualised<\/b> their treatments, contracts and registers, but within a common framework<\/b>with rules and compliance criteria defined at corporate level.<\/li>\n\n
                • Drastically reduce the fragmentation of information and tools<\/b>The new system replaces scattered templates with a single platform that integrates all privacy management.<\/li>\n\n
                • Improve the capacity to respond to audits and requirements of control authorities<\/b>thanks to full traceability and data consolidation in ePrivacy.<\/li>\n
                • To convert the network of data controllers into a coordinated and efficient structure<\/b>where the corporation sets the standard and each unit applies it autonomously, but without losing overall control.<\/li>\n\n<\/ul>\n\n\nIn short, ePrivacy made it possible to transform a highly complex, distributed environment into a governable, measurable and aligned privacy ecosystem<\/b>appropriate to the size and institutional impact of the body.\n\n\n \n\n <\/p>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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                  Learn more about Client Stories<\/h2>\t\t<\/div>\n\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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                  \n\t\t\t\t\t\n\t\t\t\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\tSee more\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

                  Distributed privacy governance in a state agency Challenge A state agency with a very extensive hierarchical structure, made up of thousands of nodes and organisational units (central services, territorial delegations, specialised centres, dependent agencies, etc.), needed to effectively manage compliance with personal data protection regulations. The map of controllers and joint controllers [\u2026]<\/p>","protected":false},"author":2,"featured_media":28756,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"footnotes":""},"categories":[75,1],"tags":[],"class_list":["post-28453","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-eprivacy","category-privacidad"],"yoast_head":"\nGobierno distribuido de la privacidad en un organismo estatal - ECIX TECH<\/title>\n<meta name=\"description\" content=\"ePrivacy permiti\u00f3 transformar un entorno altamente complejo y distribuido en un ecosistema de privacidad gobernable, medible y alineado, adecuado a la dimensi\u00f3n y al impacto institucional del organismo\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ecix.tech\/en\/2025\/12\/03\/distributed-privacy-governance-in-a-state-agency\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Gobierno distribuido de la privacidad en un organismo estatal - 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